Vacancy of Admin Assistant / Secretary or looking for the job

QAR 7,000

Dear Sir/Madam

Good day,

I am applying for the open position of Admin Assistant / Secretary and i am very much keen to apply for the position and be part of your esteemed company.

Herewith is CV summarizing my career background and history. I am holding a degree in Office Administration with strong office administrative skills. My most recent work experience was in the same field as Administrator cum Secretary in one of the Medical Company in Saudi Arabia which i have spent 4 solid years. Prior to that, I also worked in the same field in Dubai UAE and the Philippines.

It would be my privilege to meet with you in person at your convenience for possible interview and be able to discuss and share my qualifications further.

Thank you Sir/Madam for taking the time going through my profile. I am reachable anytime at +974 66213416.

Looking forward to hearing from you.

Thank you and kind regards,

Elsiejane Villanueva

Listing ID: 5315cdd12883bd3a

May 16, 2019 10:35 am

433 days, 8 hours

Additional Info

First NameElsiejane
Last NameVillanueva
EducationBachelor of Science in Office Administrtaion
Field of StudyBSOA
College or UniversitySta Teresa College
Time PeriodJune 14, 2003 until March 23, 2007
Job TitleAdmin Secretary

Work Experience



Position: Admin Secretary
Location: King Abdullah Road Intersection of Takhasusi, Riyadh, KSA
Inclusive Date: August 1, 2013 – October 7, 2017

Secretary Job Duties:
• Composes and types routine letters, memorandum, medical reports, medical quotation, scientific or technical material, numerical data, charts and forms.
• Maintains confidentiality of documents and information received
• Establishes and maintains office files, logs, indexes, control records, or other information concerning the work.
• Receives and screens visitors and telephone calls, takes messages, schedules appointments for professional(s) and/or management staff and provides information to callers requiring knowledge of agency's operations, supervisor's point of view, and the interpretation and application of policies and procedures.
• Maintains customer confidence and protects operations by keeping information confidential.
• Arrange conferences, meetings, travel reservations and booking for office personnel and staff.
• Establish work procedures and schedules, and keep track of the daily work of clerical staff.
• Supervise other clerical staff, and provide training and orientation to new staff.
• Preparing report every end of the month such as consumables and implant materials, dental lab expenses, implant breakdown, issued abutments and implant, credit receipts, and clinical expenses.
• Monitoring stocks of bleaching material (home bleaching, zoom bleaching and plasma), nu smile, crystal, and ortho kit etc.
• Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
• Processing and monitoring expiration of residence visa (iqama) and license of the staff (Saudi Council and Tarkhis)
• Preparing and processing document for new visa for the new staff from Philippines Agency.


Position: Secretary cum Receptionist
Location: Al Quasis Industrial 1, Dubai UAE
Inclusive Date: June– December 2011

Duties and Responsibilities:

• Attends to telephone calls and relay messages
• Receiving vehicles through vehicles receipt
• Preparing job order for every transactions
• Preparingquotation
• Set appointment and meeting to the client
• Monitoring and ordering materials to the suppliers
• Filling and encoding job orders and all the receipt
• Follow up payment to the client
• Time keeper for all the workers
• Telemarketing
• Preparing payroll


Position: Office Staff
Location: Lemery, Batangas, Philippines
Inclusives Dates: March 2008 – April 30, 2011

Duties and Responsibilities:

• Checking of daily sales and remittances.
• Records and prepares the daily deposit.
• Handling all petty cash.
• Prepares payroll
• Monitoring and ordering of office supplies and stocks for all stores
• Allocate suppliers and negotiate prices.
• Check all the utility bills such as telephone, water and electric prior to payment.


Position: Office Clerk
Location: Bauan Municipality, Batangas, Philippines
Inclusives Dates: April – September 3, 2007

• Prepares the list of all voters
• Filing of candidacy & sample ballot


Position: Office Assistant
Location: MandaluyongCity,Philippines
Inclusives Dates: March – May 2006

• Attends to telephone calls and relay messages
• Deals with prospective clients through ads and newspaper
• Filing of purchasing orders, bills, cash advance, incentives and vouchers