Operations & Admin Coordinator having 7+ years experience in Doha.


Additional Info

First NameJibu
Last NameMathew
EducationMaster of Business Administration
Field of StudyHuman Resource and Marketing
Time Period2 years
College or UniversityKarunya University,India
Job TitleOperations & Admin Coordinator

Work Experience

Administrative Coordinator
Global Shield Trading and Contracting – Doha, Qatar. (2015 – 2018)
• Maintained records and databases of employee information and company operations.
• Organize company documents into updated filing systems.
• Managed inventory of office supplies; purchase supplies and equipment when needed.
• Responsible for managing and supervising people, and ability to act as a liaison between external vendors and other departments.
• Maintained the databases, generate reports, check emails, mails and send prompt replies for the action to be taken in a timely manner.

Coordinator - Operations & Admin - Fmcg, Luggage’s & Stationary, Toys
Abuissa Marketing & Distribution, Doha, Qatar (FMCG Distr. Company of Blue Salon) (2011-2015)
• Prepared orders based on forecasting report and send to the foreign Suppliers.
• Checked the Performa Invoice and sorting out the unit price difference in it and coordinating with the supplier.
• Prepared ORF, submitting and coordinating with the Supplier, Supply chain, Logistics dept & clearing agent etc.
• Ensured timely updating of the stocks in the system by coordinating with warehouse team.
• Checked EN part 1, 2, 3 in the test reports especially for Toys brand.
• Prepared various reports such as brand wise report, customer wise sales, stock & sales reports, scorecards, sales profitability and other reports and reporting to the management.
• Prepared and ensured monthly incentives for the sales teams on time which motivated them to achieve target every month.
• Planned and organized Classical Promotions, Raffle events, Scratch & Win special events & brand developmental activities in supermarkets and hypermarkets.
• Prepared claims and fact sheet in-line with the available budget in trade marketing, maintained track on each spend which helped to save money and use the budget for other purposes.
• Negotiated with suppliers (Printing & Event Organizing Co.) for proper displays and ensure timely implementation as per plan.
• Maintained an employee check in/out and monitoring excessive employee absences.
• Administered employee files and records/leave records in order to ensure accurate payment of benefits and allowances.
• Coordinated and communicated activities for the office, including all employee events, coordinating meetings, arranging and confirming interviews.
• Coordinated with the HR department regarding new hire starts in the office and processing employee contracts and documents.
• Established and ordered stationary requirements, periodicals, books and office equipment.
• Carrying out a physical stock count of consumables on a monthly basis and maintaining suitable and sufficient office stationary levels.
• Booked travel and accommodation for senior manager.
Awareness Executive 2008-2011
Indian Institute of Logistics, Kerala-India (Education and training institute)
• Business generation by conducted seminars in colleges and giving presentations..
• Fixed the internships and responsible for the placement of the students.
• Gave counseling to the students about the scope and careers in logistics.
• Recruited and involved in trained related activities.
• Issued offer letters - Appointment letters & all joining formalities.

A competent professional with experience in operations & administration, planning, promotion and advertising. Hard-working & have time management capability, with a high degree of flexibility, resourcefulness and commitment. Potential of handling multiple tasks easily and capable of meeting deadlines in high pressure environment. Ability to learn new concepts fast and have excellent verbal and written communications skills.

Area of Expertise

• Coordination
• Data Reconciliation
• Making sales reports
• Office Administration
• Organizing and interpersonal skills
• Strategic & Market Planning
• Attention to details
• Problem solving attitude
• Advertising & Promotion
• Knowledge in MS Word, Excel,etc

Listing ID: 8615d9974eeb7b98

October 6, 2019 5:00 am

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