Job application for Executive Secretary, Personal Assistant


Provide high-end administrative and secretarial support to executives within a company. Required to work for one or more executives depending on their work setting. Highly dependable and ambitious,looking for a challenging position utilizing strong administrative, customer service and communication skills to provide adequate support to the executives.

Listing ID: 105c0b63a94b636

December 8, 2018 9:25 am

278 days, 1 hour

Additional Info

First NameJonathan P.
Last NameCariaso
EducationBachelor of Science in Business Administration
Field of StudyBusiness Administration major in Management
College or UniversityFar Eastern University
Time Period1987-1991
Job TitleExecutive Secretary, Personal Assistant

Work Experience

Working History
 Company : Larissa Gardens WLL., Doha, State of Qatar
Period : From March 7, 2018 till October 10, 2018
Position : Executive Secretary, Document Controller cum Customer Service
Note: The Company is engaged in Landscaping and Irrigation Works.

 Company : Public Works Authority / ASHGHAL, Doha, State of Qatar
Period : From January 25, 2015 till March 1, 2018
Department : Information System Department (OPMO Section)
Position : Technical Assistant
Resources and Responsibilities (Procurement)
The Key responsibility include but not limited to handling efficiently all procurement activities related to HVAC, Plumbing, Drainage, Fire Fighting Sprinkler, Electrical and associated spare parts, Consumables, Soft landscaping & Irrigation materials etc. All procurement process should conform to management approved procedures and policies with respect to
time, cost, and quality.

Works and Purchasing Committee (WPC
- Facilitating and Coordinating all MR Request (WPC)
- Purchase Order / Work Order
- Variation Order for MR
- Settlement to close the contract for MR
- Internal / External coordination and follow-ups
- Processing some of seconded staff and vendor payment
Tender and Auctions Committee
- Facilitating and coordinating All ISD Tender Activities
- Small Tender Committee (STC)
- Intermediate Tender Committee (ITC)
- Grand Tender Committee (GTC)
- Preparation for Budget Approval
- Tendering Process (Tender Plan, Tender Cost Estimate)
- Variation Order / Addendum
- Settlement to close the contract
- Payment Processing

 Company : Larissa Gardens Co. WLL (specialized in Landscaping & Irrigation Works
Period : March 1, 2012 till January 15, 2015
Position : Effective January 2014, Officer – C.E.O. & / Human Resources Officer, Project Technical Coordinator / Document Controller

The company is specialized in Landscape Design, Architectural & Execution. The company has been awarded the project to execute the Landscaping works in Doha Expressway Package 7 Salwa Road (ASGHAL), Al Fardan Palace, The Pearl Qatar, 22 Feb. St. (Part 2)-ASGHAL, Workers Hospitals and Integrated Health Center-DIA (PEO), Workers Hospitals and Integrated Health Center-Ras Laffan (PEO) , Mr. Omar Alfardan at The Pearl Qatar, T.J. Pearl Mansion, Arab League, etc...

Project Technical Coordinator:
1) Updates necessary tracking systems to make sure that project and/or program status is maintained with complete accuracy. Log-sheets updates for all.
2) Address all technical issues related to the scope of work of the project and its materials submittals.
3) Prepare Irrigation, Landscaping, Soft Landscaping Material Submittals based on the project requirements/specifications and or QCS2014.
4) Prepare Hardscape Material Submittals (if there is any in the BOQ) and attached all relevant technical data for client/consultant approval.
5) Prepare sample board for submittals
6) Prepare plant list submittals based on the approved of shop drawings
7) Attend kick-off meeting, weekly meeting at site
8) Communicates all issues to management
10) Provides additional administrative support as required but not limited to.

Document Controller
1) Collect, scan and upload documents following set procedures
2) Ensure all technical documents, such as reports, drawings and blueprints, are collected and registered in system
3) Use SmartSolve Document Management for everyday operations, maintenance and quality control
4) Notify personnel of updated document versions and how to access them
5) Print and distribute documents as necessary
6) Work with documents and records across various departments, including human resources, marketing and construction

 Company : Next Engineering Co. WLL, Doha, State of Qatar
Period : November 2, 2011 up to February 15, 2012
Department : Administration / HR Officer (AD-HRO)

The company is engaged in Sanitary ware and Plumbing solution and are sole stockiest and distributor of famous European & USA product like Yorkshire, Pegler, Bagno, Moeller, Nham and coming up Grohe SPA.

 Company : Leaders-Qatar for Aluminium & Glass Works LLC, Doha, Qatar
Leaders Qatar for Aluminium & Glass Works L.L.C. is engaged in Aluminium & Glazing Works and established company by Leaders for Aluminium & Glass Industries (in Sharjah, UAE). The company employs in Qatar some of the best professionals in the aluminium and glass industries in the region. It also enjoys a continuous support from the offices and factory in Sharjah.

Period: June 14, 2006 up to December 31, 2007
Position: Technical Department Secretary

Period: January 1, 2008 up to Sept. 30, 2008
Position: Secretary / cum Production Administrator

Period: October 1, 2008
Position: General Manager Secretary

Period: Up to September 30, 2011
Position: Admin. Dept. Incharge / Human Resources / General-Excutive Secretary

Job Profile:
• Provides administrative support.
• Maintains calendars; schedules and coordinates appointments.
• Writes or drafts correspondence, reports, documents and/or other written materials.
• Reviews incoming correspondence; initiates replies as appropriate; routes matters requiring action by staff or other organizations and follows up to ensure actions are completed.
• Handling work for immigration by liasing PRO, Labour Dept., attestation work related to foreign affairs, consulate work, medical check-up, employment contract, air ticketing services for company key personnel, staff & workers.
• Handling passport visa, ID or Labour Card for staff & workers, checking & verifying of visa & labour card, passport expiration date to avoid any penalty – liasing with PRO
• Handling problems for staff, workers and labour disputes, etc…
• Reviews outgoing correspondence, edits for procedural and grammatical accuracy, conformance to general policy and factual correctness; advises writer of problems needing attention.
• Records and/or transcribes minutes of meetings, hearings, dictation, dialogue, etc., and produces document in draft or final format.
• Receives calls and/or greets visitors, takes and relays messages, responds to requests for information; provides information or directs caller/visitor to
appropriate individual.
• Maintains and/or creates files or record keeping systems. Sorts, labels, files and retrieves documents, or other materials.
• Other tasks as assigned.

 Company : Mary, Queen of Hearts Medical, Maternity And Lying-In Clinic
Novaliches, Quezon City, Philippines
Position : Administrative / Business Assistant
Period : February 8, 2000 up to October 30, 2005

 Company : Saudi Arabian Fertilizer Company
(Safco / Ibn Al-Baytar), SABIC Affeliates Co. Jubail Ind. City, Kingdom of Saudi Arabia
Position : Executive Secretary (Treasury & Shares Dept.)
Period : August 17, 1998 up to August 30, 2000

 Company : MES Safety GLASS Co. (Importer, Installer, Contractor), Quezon City, Philippines
Position : Office Clerk
Period : October 1, 1997 up to March 18, 1998

 Company : Ahmed Al-Harbi Group of Co’s. (Industrial & Safety, Aviation and Medical,
 Laboratory Equipments & Supply)
Exclusive Distributor of Precision Twist Drill Co., U.S.A., USAG Tools –Italy, Chesterton – U.S.A., 3M Product-U.S.A., Black & Decker, Dimeda- Germany, Trans Medical, U.S.A. and United Tools Co., U.S.A. Al-Khobar, Kingdom of Saudi Arabia
Position : Administrative Assistant (ADA)
Period : July 18, 1994 up to September 30, 1997

 Company : R.L.R. Cosmetological and Dermatological
Company in the Philippines (Skin Care Treatment)
Position : Medical Area Sales Supervisor (MASS)
Period : February 1, 1994 up to June 15, 1994

 Company : Pandora Dental, Medical and Laboratory Supplies and Equipments, Inc.
(Exclusive distributor of Yoshida Product-Japan), Makati, Philippines
Position : Medical Sales Supervisor
Period : May 1, 1991 till May 30, 1993

Job Summary:
The Sales Executive is responsible for delivering an outstanding guest experience to all customers
and using appropriate sales techniques and product knowledge to reach the sales targets. In
addition, the Sales Executive is responsible for stock replenishment, promotion of products
and new launches, and cash handling.

Working experience as Room Attendant/Housekeeping
at Paragon Tower Hotel, Malate, Metro Manila, Philippines
Duties and responsibilities:
1. Keeps and maintain the cleanliness, orderliness and sanitation of assigned guestroom which includes bathroom, hallway, lobby and service area.
a. Bedroom linens are to be changes daily in an occupied room.
b. Used bathroom towels are to be replaced by clean ones as needed. Never used these towels in drying wet surface such as bath tubs/bathroom walls/wash basin and bathroom flooring use rags instead.
c. Floor carpet, furniture and drapes are to be vacuumed and cleaned.
d. Ashtrays and wastebaskets are to be emptied during making up og the room.
e. Room defects such as busted lightbulbs, leaking faucets, squeaky doors, loose handle knobs, and other minor / major defects are to be reported to supervisor for proper attention and action.
f. Room service tray/trolleys are to be removed from the room/hallway and to be brought at the service area for collection by room service waiters.
2. See to it that all finished task are in order and are done within the hotel’s standard.
• Making up bed
• The cleaning up of the bathroom
• The routine of dusting
• The replenishment and replacements of items in the guest room/bathroom
3. Control proper usage of cleaning supplies and equipment’s
4. Properly cleans equipment used and returms the same to the storeroom

Training, Workshop and Seminar Attended:
1) Project Management From March 5 till April 6, 2018 at Ferrand Human Resources, Doha, Qatar
2) An Overview of the Cabinet Decision No. 22 of 2016 of the Executive Regulations of the Tender & Auctions Law No. 24 of 2015 Seminar (16-Nov-2016) – in Ashghal
3) E-Tendering & Blue Paper (ERP) Training (April 2016)- Ashghal
4) Security Awareness Training (2016)-Ashghal
5) ISD Smart Goals Workshop (29-May-2016)-Ashghal
6) Workshop, Presentation, Strategy MAPS & SWOT Analysis (3-March-2016)-Ashghal
7) Blue Paper Training (18-Nov-2015)-Ashghal
8) Correspondence Tracking System (CTS) and Consolidated Document Management System (CDMS) (23-October-2017)
9) Room Attendant Course (Hospitality) (Nov. 28, 2005 to Dec. 06. 2005) CSM Training Center, Manila, Philippines