HR Officer- Coordinator-Assistant-Executive


Additional Info

First NameKrithika
Last NameRaj
Field of StudyHR
Time Period2011
College or UniversitySri Sharada Institute of Indian Management - Research
Job TitleHR Specialist / Officer / Coordinator / Executive / Assistant

Work Experience

QATARGAS | Doha, Qatar | August 2018 – December 2018
World’s largest liquefied natural gas (LNG) company
Project Secretary
 Secretarial: Be a point of contact between client, contractor, sub-contractor, vendors and other shareholders. Act as the point of contact and communicate project status to all participants. Provide full secretarial and admin support to the project team and department to ensure the smooth running of the department operations. Maintaining event calendars, scheduling appointments and meetings, arranging conference calls, taking minutes during meetings. Collected and coordinated the flow of internal and external information. Created PowerPoint presentations for project meetings. Communicate requirements to relevant departments and employees to keep progress on track.
 Document Control: Initiating and cascading letters, memos, filing and uploading on SharePoint. Organize and maintained incoming and outgoing correspondence files. Issuance of copy of documents and ensure receipt of the same. Numbering, distributing, filing, updating and recording of controlled documents.
 Administration & Logistics: Managed office equipment and office space. Kept and maintained project files. Organize Project Logistics. Filing of time sheets, leave records and upload the same on SharePoint. Coordination on processing gate passes, vehicle passes for visitors. Maintain stock data of stationery items, replenish the same in consultation with contractors, sub-contractors. Maintain records on vehicle servicing, traffic violations, arrange vehicle pass for visitors.
 Training: Initiate Induction & Training coordination and schedule for the project team and visitors.
 IT Support: Initiate requests in portal for IT, admin requirements. Upload and maintain requisite documents, data in Share Point.
 Construction: Cascade reports on construction activities and maintain records for the same.
 Quality Assurance / Quality Check: Coordinate for quality check team on third party inspection. Initiate TPI with vendors, and maintain records. Implementing Factory Acceptance Tests (FAT).
 MIS: Maintenance of medical claim records. Create, maintain & update MIS on project activities.

₹750M automobile aftermarket service provider with 1000 employees June 2016 – January 2017
Senior Officer - Human Resources
Handled HR Business Partner & Administration profile for an SBU and various operational activities for other SBUs, covering pan India location. Had span of control for almost 1000 employees.
 Talent Acquisition: Establish recruiting requirements by meeting with business head and line managers to discuss needs. Responsible for screening and shortlisting candidates. Coordinate with internal team, vendors/consultants in closing positions. Ensuring smooth execution of on-boarding / joining formalities, which includes proper documentation across all locations.
 Payroll: Ensure monthly inputs on incentive payouts, adhoc allowance, arrear payments, deductions are shared with central payroll team. Ensure other advance details like loan, festival advance, are shared to the central payroll team for processing.
 Performance Management: Ensuring smooth execution of confirmation process. Coordinate with business in timely completion of confirmation process. Ensure completion of the cyclical performance management activities of the PMS on time.
 Statutory Compliance & Administration: Resolving issues on Mediclaims, reimbursements, Provident Fund, leave. Renew licenses. Prepare letters, memos, and other documents. Maintain copies of all forms.
 Business Partnering: Work with diverse set of stakeholders to drive optimum results for the organization. Take a balanced view of situation and play the role employee representative and management representative as needed. Be a partner and point of contact for key stakeholders to support people initiatives and change management. Liaise across HR teams to support stakeholders with specific issue area. Work with other HRBPs and cross hub teams to create and maintain best practices that drive shared outcomes.
 HR Operations & Exit Process: Ensure all HR records and documents of the Business Unit employees are maintained and keep the database updated. Draft and implement the HR policies & procedures. Design the Organizational Chart, Job Description, Job Evaluation, KRAs. Prepare the AS-IS and TO-BE analysis of existing HR processes and do the required restructuring in the HR process and carry out the HR process Automation. Handle end to end exit formalities Process FNF settlements.

₹64000M Smart-phone, consumer durable & IT accessories manufacturer with 11000+ employees August 2015 – May 2016
Senior Executive – Human Resources
Efficiently managed on-boarding formalities across pan India location. Effective utilization of HRIS technology for smooth execution of on-boarding formalities within TAT.
 On-boarding: Facilitate and Conduct the on boarding for all new joiners. Manage and schedule calendar appointments to facilitators, report out in advance the expected new joiners to all the stakeholders. Ensure 100% compliance with respect to Employee P-Files and the mandatory requirements prior to on boarding of employees.
 HRIS Technology: Update expected joiner details in software (ESS). Creation of employee codes. Process appointment letters. Instrumental in designing online on-boarding platform in software.
 Employee Relations: Liaise across HR teams to support stakeholders with specific issue area. Representative of HR for all employee related queries, issues, processes.
 HR Operations: Ensure all HR records and documents of the Business Unit employees are maintained and keep the database updated. Draft and implement the HR policies & procedures.

ING VYSYA BANK LTD. | New Delhi, India |
₹6.13B Indian multinational bank with retail, wholesale & private banking platforms with 10,000+ employees May 2013 – April 2015
Executive - Human Resources
Instrumental in managing post-recruitment process like offer-letter generation, on-boarding, initiate & closure of background verification cases. Support in recruitment process. Ensuring internal job posting for open position and gets released every week. Maintain and publish weekly MIS. Ensuring incentives, joining bonus, notice pay-outs are included in payroll cycle.

HR Start-up venture July 2011 – March 2013
HR Executive
Handled end to end recruitment process for both client organizations& internal requirements. Responsible for sourcing, screening, short listing resumes using job portals for filling the job vacancies of the organization & conducted interviews both telephonic & the preliminary round.

Dear Concern,

Greetings !!

This is in regards to the opening for HR role.

I possess over 5 years of experience in HR. Previously I was employed with Qatargas as Project Secretary.

I am confident that my experience and skills qualify me for consideration.

Look forward to hear from you.

Krithika Raj
+974 33983767
[email protected]

Listing ID: 4685d8721033e1fa

September 22, 2019 7:32 am

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