Administrative officer

QR6,000

Additional Info

First NameIrina
Last NameDudko
EducationBachelor degree
Field of StudyEconomics
Time Period1993-1998
College or UniversityDonetsk State Academy of Management
Job TitleAdministrative officer

Work Experience

WORK EXPERIENCE:

Dec 2016 –
Up to date
Company name: VICTORIA HOTEL, Donetsk, Ukraine
Position: FRONT DESK RECEPTIONIST

MAIN DUTIES & RESPONSIBILITIES:
 Greeting and welcoming guests as soon as they arrive
 Directing visitors to the appropriate person and office
 Receiving, sorting and distributing daily mails
 Answering, screening and forwarding incoming phone calls
 Providing basic and accurate information in-person and via phone/email
 Dealing with bookings by phone, e-mail, fax or face-to-face
 Ensuring reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures)

Sep 2014 –
Nov 2016

Company name: UNITED STEEL INDUSTRIES FZC, Fujairah, UAE
Position: PERSONAL ASSISTANT OF MANAGING DIRECTOR

MAIN DUTIES & RESPONSIBILITIES:
 Maintaining office system, including data management and filing
 Screening phone calls, enquiries and requests, handling them when appropriate
 Meeting and greeting visitors at all levels of seniority
 Maintaining diaries and making appointments
 Dealing with incoming email, faxes and post, corresponding on behalf of the manager
 Producing documents, reports and presentations
 Organizing and attending meetings and ensuring the manager is well prepared for meeting

Oct 2012 –
Sep 2014 Company name: PATRIMONIA TRADING LLC, Dubai, UAE
Position: ADMINISTRATIVE OFFICER
Type of activity: Corporate Gift Items
MAIN DUTIES & RESPONSIBILITIES:

 Responsible for the proper functioning of the office equipment, communications and building facilities
 Organizing and storing paperwork documents and computer-based information
 Preparing letters and correspondence, receiving and distributing all incoming mails
 Preparing quotations, invoices, delivery notes, delivery advises, packing lists
 Following up with wholesales customers in UAE and abroad
 Coordinating with customers, suppliers and head office for goods approval end delivery terms, checking the progress of existing orders
 Updating stock database
 In charge of incoming and outgoing couriers
 Representing company at the exhibitions and events
 Arranging travels for management and employees including visas processing, tickets reservation and hotels bookings
 Handling salary payments through WPS system

January 2011 – June 2012 Company name: VESTA REAL ESTATE MANAGEMENT LLC, ABU DHABI, UAE
Position: PROPERTY CONSULTANT
DUTIES & RESPONSIBILITIES:
 Maintaining records of property availability
 Accompaniment of prospective tenants for viewings, explaining terms of occupancy/lease and providing information about the available facilities
 Processing required formalities and documentation while deals closing
Jan 2007 –
Dec 2010 Company name: UNITED STEEL INDUSTRIES FZC, Fujairah, UAE
Position: HR CUM ADMINISTRATIVE OFFICER
Type of activity: Steel Mill, Manufacturing for Construction

DUTIES & RESPONSIBILITIES:

 Handling visa processing, renewal & cancellation, final settlements
 Ensuring employees’ medical check up and health precautions
 Preparing salary certificates, NOCs and various letters as per management request.
 Tracking attendance, maintaining leave and overtime records, recording in system
 In charge of agreements, license and insurances renewal (including Company Trade License, vehicle license and insurance, stuff accommodation agreements, employment contracts, employees’ medical insurance)
 Maintaining necessary documentation system for efficient and orderly storage and retrieval of documents/information
 Arranging travels for the Manager, employees and overseas guests including ticket reservations, hotels bookings, transportation and meetings
 Planning expenditures on the office needs, preparing expenses report for Dubai head office
 Liaising with Fujairah Free Zone Authority, Fujairah Municipality, FEWA, Etisalat, contractors on various issues
 Following up with registration of handing over of the office property (transport, equipment, key, SIM cards, mobiles)

March 2001 –
Oct 2006

Company name: TOURIST HOTEL, Donetsk, Ukraine
Position: HR OFFICER
DUTIES & RESPONSIBILITIES:

 Sourcing resumes from portals, references, liaising with recruitment agencies
 Screening the applications & making selection
 Arranging interviews, conducting primary interview and tests for the candidates
 Informing current and prospective employees about policies, job duties, working conditions, wages, opportunities for promotion and employee benefits
 Tracking attendance, maintaining leave and overtime records, recording in system
 Providing employment references for past employees
Sept 1998 – March 2001 Position: RECEPTIONIST
DUTIES & RESPONSIBILITIES:

 Dealing with bookings by phone, e-mail, fax or face-to-face
 Completing procedures when guests arrive and leave, choosing rooms and handling out keys
 Preparing bills and collecting payments
 Taking and passing on messages to guests, dealing with special requests from guests (like booking theatre tickets or storing valuable items)
 Answering questions about what the hotel offers and the surrounding area
 Dealing with complaints & problems

To establish myself in a stable and well-reputed company, where I can utilize my skills and ability that would contribute to company’s growth and success with my hard work, commitment and dedication.

Listing ID: 805d985fc63daa4

October 5, 2019 9:18 am

72 days, 11 hours