ADMIN/SECRETARY/RECEPTION

QR5,000

Additional Info

First NamePrenses
Last NameGuido
EducationBachelor of Science in Business Administration
Field of StudyManagement Accounting
Time Period2010-2014
College or UniversityUniversity of Cebu
Job TitleAdmin/Secretary/Reception

Work Experience

Company: 2point LLC
Address: Al Rayyan, Qatar
Position: Secretary cum Admin Assistant
Status: Regular Employee
Duration: March 2017 – December 2017

Job Description:
• Reporting direct to CEO and department managers.
• Act as the point of contact for all employees, providing administrative support and managing their queries.
• Anticipate, prioritize and prepare CEO for travel, meetings and presentations.
• Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
• Organizes work by reading and routing correspondence; collecting information; and initiating telecommunications.
• Manages department schedule by maintaining calendars for department personnel and arranging meetings, conferences, teleconferences, and travel.
• Completes requests by greeting customers, in person or on the telephone, and answering or referring inquiries.
• Arrange internal/external meetings/conference calls as and when requested, ensuring all parties are notified promptly and equipment and meeting rooms booked and minutes of the meeting is filed.
• Maintain confidentiality at all times and ensure any sensitive issues are dealt with appropriately.
• Monitoring office supplies and equipment’s keeping them up to date.
• Processing employee data, updating company policies and assisting in the hiring process.
• Maintaining physical and digital personnel records like employment contracts, PTO requests and payroll data like bank accounts and working days.
• Assists HR Manager and CEO on Scheduling of job interviews and contact candidates as needed.
• Prepare reports and presentations on HR-related metrics like total number of hires, evaluations and reports to HR Head and CEO.
• Maintains employee information by entering and updating employment and status-change data.
• Maintains quality service, employee confidence and protects operations by keeping human resource information confidential by following organization standards.
• Records and monitors business transactions such as company’s daily sales and expenses.
• Provides assistance to Brands Manager in marketing of company brands such as advertising, market research, production, sales, promotions and distribution.
Company: Garden House Center
Address: Ibn Seena Street, Al Muntazah, Doha Qatar
Position: Technical Secretary
Duration: September 2016 – February 2017

Job Description:
• Assists in facilitating new hires for the company, includes screening, recruiting and
• Perform a variety of secretarial and administrative tasks for Technical Manager.
• Maintain department files (hard copy or digital), technical manuals, equipment specifications, warranties and other data.
• Assists in preparing Quotations and BOQ's, tender sand Pre-Qualification submittals.
• Compose Draft letters, reports, Technical letters and other documents.
• Verifying invoices and delivery notes coming from subcontractors and suppliers.
• Monitors attendances of site engineers and collaborate with HR department.
• Requisition supplies, services and materials as requested in site projects.
• Maintain a computer database of all filed documentation that ensures fast retrieval of documents with coordination documet controller.
• Perform related duties as assigned and meet schedules and timelines.

Company: Garden House Center
Address: Ibn Seena Street, Al Muntazah, Doha Qatar
Position: Receptionist cum Secretary
Status: Regular Employee
Duration: August 2015 – August 2016

Job Description:
• Greet and welcome guests and business visitors and offering refreshments.
• Provide customers with a brief explanation of the products and services the firm offers.
• Answer, screen and forward any incoming phone calls to respective recepients while providing basic information when needed.
• Receive and sort daily mail/deliveries/couriers.
• Update appointment calendars and schedule meetings and appointments.
• Maintain security by following procedures and controlling access(monitor logbook, excuse/absence forms, issue visitor badges)
• Oversees the distribution of incoming and outgoing mails as well as sorting, eliminating junk mails and identifying high priority mails.
• Orders office supplies, files documents, makes photocopies and sends and receives faxes.
• Manages the calendars of senior team members, as well as organizes necessary business travel arrangements.
• Drafts business correspondence, prepares and creates presentations.
• Taking of Minutes of the Meeting.

Company: Energy City Qatar
Address: Commercial Bank Plaza Tower, Corniche Road, 8th floor, Doha Qatar
Position: Receptionist
Status: Reliever
Duration: July 2015

Job Description:
• Welcomes visitors by greeting them, in person or on the telephone; answering or referring inquiries.
• Directs visitors by maintaining employee and department directories; giving instructions.
• Maintains security by following procedures; monitoring logbook; issuing visitor badges.
• Maintains telecommunication system by following manufacturer's instructions for house phone and console operation.
• Maintains safe and clean reception area by complying with procedures, rules, and regulations.
• Maintains continuity among work teams by documenting and communicating actions, irregularities, and continuing needs.

Company: CLFG INC.
Address: North Road Plaza Bldg., Labogon Mandaue City Cebu, Philippines
Position: Accounting Assistant
Status: Regular Employee
Duration: April 2012 – May 2015

Job Description:
• Daily, Weekly and Monthly sales reports
• Cash collection management including Bank reconciliation and Manages Petty cash
• Daily and Monthly Inventory and Invoicing
• Complies Government related Documents
• Creates and maintains reports and records, such as recommendation for solution of administrative problems, applications, reports, and administrative orders
• Assigns, reviews, tracks, and prepares correspondence assignments.
• Segregate documents, letters and distribute among the concerned
• Maintains arranges and files for easy retrieves, storage or reproduce records, documents and reports.
• Maintained a professionalized archive system to easily access all project documents.
• Prepares and reviews agendas for meetings or conferences.
• Understands and translates administrative and operating procedures and policies.
• Reads and responds to correspondence.
• Attend telephones, Operate computer, Fax, Send & Receive E-mails.
• Organize Tour & Travel for the General Manager and other concerned superiors and prepare their respective tour agenda.
Company: West 35 Eco Mountain Resort
Address: Salinas Drive, Lahug, Cebu city, Philippines
Position: Accounting Staff
Status: Part Time
Duration: June 2011 – March 2012

Job Description:
• Provide administrative support: Type correspondence, reports and other documents; Maintain office files; Open and distribute the mail; Take minutes at meetings; filing, photocopying, scanning
• Provide support to other staff: Maintain confidential records and files; Maintain records of decisions; Research and assist with the preparation of motions, policies and procedures
• Provide receptionist services: Greet and assist visitors; Answer phones; Direct calls and respond inquiries
• Other duty assigned by Management: Creates, processes and tracks purchase orders; Maintains records of orders and inventory and follows up with vendors.
• Maintains Outgoing & Incoming correspondence log.
• Ensure that all documents are in proper location for easy retrival.

Prestige University located at Cebu, Philippines.

Listing ID: 1675d8742e5c34c5

September 22, 2019 9:46 am

61 days, 1 hour